Project management is the application of knowledge, skills, tools and techniques to project activities to meet the project requirements. Project is a temporary endeavor undertaken to create a unique result. The temporary nature indicates a definite beginning and end.
- Initiating. Signing the contract with a client to deliver a property and defining the property to be delivered.
- Planning. Establishing the scope of the works, refining the objectives and action required to attain the objectives.
- Executing. Carrying out the work in order to complete the project defined in the project management plan to satisfy the specifications.
- Monitoring and controlling. Tracking the progress to control the cost, time, quality and scope and monitor any variations of the project. It gives our team insight into the health of the project and identifies any areas that may require special attention and allows them to determine corrective or preventive actions.
- Closing. Finalizing all activities to formally close the project and providing the necessary legal documentation.
An ongoing work effort is generally a repetitive process but because of each project´s unique nature, there may be uncertainties about the results that the project creates, proving the importance of Project Manager and a Project Management Plan.
This Plan becomes the primary source of information how the project will be planned, executed, monitored and controlled and closed. We use it to establish the various baselines prior to the execution of the project. Not only does this allow us to foresee how the project will develop, or what should be done and when or who will do it or what will be the quality standards that we will apply to each work package, setting detailed quality standards allows us to say whether the work packages will be accepted or not, more importantly, these baselines will enable us to subsequently control the project´s progress.
- the level of implementation of each selected process,
- descriptions of the tools and techniques to be used for accomplishing those processes,
- how the selected processes will be used to manage each one of our projects,
- how the works will be executed to accomplish the objectives,
- a change management plan that documents all changes
- a configuration management plan
- needs and techniques for communication
- baselines for all of the knowledge areas.
Our primary philosophy is to offer the client all the necessary information to take the right decisions, at every moment during the process. To carry out this objective, we work within the ten knowledge areas which define the project.
When the several areas of the project are not well-synchronized problems quickly arise. It is no use having a well-defined scope if it’s not properly communicated to all the stakeholders, it’s no use having a well-planned timeline if none of the risks were taken into account.
We create a scope baseline by breaking down the whole of the project´s structure into work packages that make up the project´s scope. This way we understand everything that forms part of the Project, and during the execution phase we can keep a tight control enabling us to make sure that we are doing everything that is supposed to be done.
All work packages are sequenced to control the timing of the project and make decisions (e.g. overlapping work packages, hiring more than one constructor, etc.) Running this Time Baseline subsequently enable us to check whether the execution of the project is being implemented as planned if this is not the case decision must be taken to accelerate the execution of the project.
We calculate the cost of each work package the sum of which gives us the total cost of the project against which we will measure the execution
A quality criteria will be applied to all work packages, which during the execution phase will define if a deliverable is accepted or not. Quality should not be tracked; it should be planned in advance. Quality criteria must be defined before the project is launched, by doing this; every work package will have an acceptance criteria, which has been planned in advance and agreed with the sponsor. Poor quality can lead to dangerous structures.
Allocating enough resources is one of the key points. Project development cannot run with the lack of human resources.
Roles and responsibilities will be defined for all the stakeholders involved in the process and the form of communication that they will use. The lack of communication between the stakeholders is one of the easiest ways to make a project fail. Nobody knows what has to be done, by whom, when or how.
We define all the potential risks which can affect the project, we prioritize them and quantify them. We plan and carry out the necessary action to eliminate these risks. The possible risk cost will be calculated in a separate cost baseline allowing the sponsor clear insight of the potential risk and their potential cost.
We close the project, not only from the legal point of view, but also reporting the project performance and the lessons learned that we’ll apply in our next project.